An electronic working hours monitoring system is an excellent tool for accurate and easy working hours monitoringIt is an easy way to keep track of working hours and output reports for payroll. Statutory obligations are met and payroll has an easier job.
But you can do so much more with it. Such as monitoring and analysing work content. You can move on from just monitoring the hours to the core of the matter. What working hours are used for. In other words, work stage monitoring.
Who can benefit from work stage monitoring?
Work stage monitoring could be for you if any of the following sounds interesting.
- You company is engaged in production and you want to find out the time spent on each stage in order to improve efficiency.
- You do a lot of customer-specific work you want to monitor for reasons of profitability analysis or invoicing.
- You want to improve the monitoring of internal costs by means of accurate analysis of work stages.
- You do project work and want to see what the hours are spent on during the project.
I hope these examples gave you some idea of the needs work stage monitoring is suited for. Each company is unique, however, so there are many more uses. If you start brainstorming, you can probably think of many more jobs where work content monitoring can be used.
What benefits can work content monitoring have?
When you what working hours are spent on, you can probably find plenty of opportunities to develop your company’s operations. Here are a few examples.
1. More efficient operations
If you company makes goods or other items for sale, you can monitor the time spent on individual work stages and tasks. You will discover any bottlenecks, and with some fine-tuning you can make the most of your team.
2. Sufficient resources for each project
How much project work do you do? When everyone enter the hours spent of various project tasks, you can compare the actual hours to what was planned. This way you will find out sooner rather than later whether the project resourcing plan went all wrong or was spot-on.
3. More accurate monitoring of profitability of customers
Customer-specific profitability improves as you monitor the amount of work put in for a customer that has managed to drive a hard bargain. You can compare it to the invoicing and to see if it is profitable or not. Was your estimate of working hours about right or should you be tougher negotiator next time?
4. Automated invoicing
When all employees enter their working hours per each job as they work, invoicing becomes so much easier. Hours can be entered and monitored per specific customer and project. This means you can have very detailed reports for invoicing your customers.
First, a clearly defined structure
Two parts are needed in the Deltabit working hour monitoring system for making working time entries and creating content reporting: software for management and specifications, and a time recording terminal or mobile system for working time entries.
You can define any project or task structure in the software. Task may include customer-specific work for various customers, type of work or project or cost centre.
Here are a few examples that can help you to plan the structure:
- What is the main project and what subprojects does it have?
- What are the work stages and what equipment is used in each stage?
- What type of work is done and who is the customer?
- Or vice versa: who is the customer and what kind of work is done for them?
The structure entered into the system also determines what the users see as they make their entries. This is why it should be simple and logical.
Reporting connects tasks to each other
Work stage entries are made using a time recording terminal. Every employee only enters their own hours, but information can be presented by tasks and groups of people – or combinations of these.
A report may list, for example, how many hours were worked for each customer during the past week and what tasks the work consisted of. Or which project time was used for and which cost centre the work will be entered on.
There are plenty of possible combinations and that is why you must already have a pretty good idea of what information you want to get out of the system.
The structure should be carefully considered in order to make it understandable for the users and convenient for administrators that print out reports.
But you should not be too concerned about the specifications, because we will help you with it and implement the structure into the system.
How to make better decisions by combining information?
Information about work stage monitoring is even more useful you combine it with information provided by external systems.
These include payroll information, planned amount of work for projects, invoicing details and a map of cost centres.
Here are a few examples of what you can gain by combining information:
- When you combine the time spent on individual tasks with payroll information, you can see the actual costs of work per task more clearly.
- By analysing invoicing information, you will learn how much work is charged from the customer and you can evaluate whether your pricing is in the right ball park.
- Production efficiency is easy to monitor and bottlenecks are found more easily as you can follow the time spent on each work stage systematically.
Working hours are saved on tasks of your choice on Deltabit time recording terminals
Deltabit’s time recording terminals that operate with a fingerprint ensure reliable time entries without a phone or computer, with just a few touches of the screen. And when you record working hours with a fingerprint, they are always entered for the right person.
You can easily specify the buttons available to users in the Deltabit software. Once specified, the data is transferred automatically to the time recording terminal. If projects change, the entry buttons are easy to update.
How much does all this cost?
Work stage monitoring is part of Deltabit’s working hour monitoring system, so it does not cost anything extra.
Summary
Deltabit’s working hour monitoring records the working hours required by law or needed for salary payment. But in addition to this, it offers a way to monitor time spent of various work stages accurately and reliably.
Work stage monitoring may reveal surprising aspects about the operation of your company. As efficiency and accuracy improves, the system can pay for itself in a surprisingly quick time.
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